Annual 64 Pages/Issue 8'/2 X 11 Illustrated

The following guidelines and suggestions are designed to make your job as a contributor easier, assist your journal’s editor by allowing him to review manuscripts in one format where omissions and missing information will be discovered early in the publishing process, allow our editorial staff to make your article look and read better, and improve the timeliness and work flow on your journal. Remember, you are not back in school, this is not for a grade, we are here to help. ABI’s professional editorial staff can make everyone look and read better if they have time, and, the fewer format errors and minutia problems they have to address, the more time they will have to do a better job for you.

By following these guidelines and suggestions from the beginning you will save time—your time. You will also be better able to devote your energy to the content of the article. The below suggestions for getting started may seem very basic, but by following them you will find that the work will go much smoother.

Techniques And Suggestions

1. Decide on a topic and title for your article.
2. Contact Editor, Michael Hughes (Eye226@aol.com), to ensure suitability, avoid duplication of other ongoing efforts, and agree to a schedule.
3. Identify and contact potential co-authors (if any) and agree on a schedule.
4. Review the below submission guidelines (also at the back of the Journal) for formats to use in all your work on the article from the beginning. Review previous issues to get a visual feel for the appropriate format and format minutia.
5. Construct an outline of the article stating purpose and scope. Use the first and second order headings from your article as the Roman numeral and capital letter portions of the outline. Flesh out headings to whatever level you find helpful.
6. Identify illustrations, tabular data, and photographs you will need and decide on source and schedule.
7. Mark your outline with preliminary location of illustrations and tabular data, number these in accordance with the following submission guidelines.
8. Working on your PC or MAC, and following your outline, begin your article.
9. Upon completion, review your article to ensure all necessary elements have been included, in the format requested.
10. Review your article for content.
11. Review the text for errors and omissions. Please pay particular attention to the use of upper and lower case letters in the headings and verify that author information is as per the guidelines format.
12. Review your artwork and tables to ensure they are the quality you want. Make sure that the list of captions at the end of the article is correct and numbered the same as the pieces and callouts in the article.
13. Review your references/endnotes to ensure that all necessary data has been included in the format requested.
14. Run a final computer spell check on the completed manuscript.
15. Copy your completed and reviewed manuscript onto a floppy disk, print two double spaced drafts from that disk, label and pack the artwork with the disk, and send the complete package of disk, draft, and artwork to Jim Willis.

Submission Guidelines

Authors are asked to strictly adhere to the following publication guidelines. They are provided to allow the most expeditious processing of manuscripts and to ensure that the Journal will be delivered to subscribers in a timely and professional manner.

CONSIDERATION

Articles will be considered for publication if they meet the following criteria:

• Contain clinical or research information for professionals who serve patients that have suffered eye loss. Primary interest is in articles dealing with ocularistry—the science, art, and craft of making an artificial eye. Additional areas of interest include articles from related professions involved in the goal of rehabilitating the anophthalmic patient, including ophthalmic plastic surgery, patient counseling, anaplastology, and optics. Articles may be related to either current or historical information concerning techniques, materials, and procedures that have a clinical application.
• Are original and have not been published previously. Note: previously published articles may be considered if they contain valuable information, are not readily available to Journal subscribers, and are not encumbered with copyright restrictions.

For consideration, all articles should be submitted in duplicate, double spaced with adequate margins, with all pages numbered. The submission should be prepared on a PC or MAC platform, using a standard word processing program, and should include a floppy disk containing the complete manuscript. The disk should be labeled with the operating system and word processing software used as well as all revision levels. We reserve the right to edit all submissions to fit the space available and ensure conciseness, clarity, and stylistic consistency. Submissions should not (in general) exceed 12 double-spaced pages (excluding references, illustrations, tables, legends, and footnotes). The text must conform to standard English usage.

TYPES OF ARTICLES

Articles may be of a variety of types for consideration, including:

• Scientific (research procedures, new developments, materials)
• Clinical (description of technical procedures)
• Professional (timely topics of interest to the profession)
• Literature reviews (historical developments of ophthalmic prosthetics or related areas)

TITLE PAGE

The title page must include only the article title, the full name and title of each author (for publication purposes, authors should be limited to five; additional contributing authors will be limited after the references), a short title of the article to be used for running heads, and key words. A sample is provided below:

Sample Title for Articles for the Journal of Ophthalmic Prosthetics

John Jones, M.D., Ph.D.
University of Toronto
Toronto, Canada

Paul Smith, B.C.O.
Artificial Eye Studio
New Orleans, Louisiana

Short Title: Sample Title for Articles

KEY WORDS

publishing, writing, ABI Professional Publications, ASO

ABSTRACT

Abstracts are required for all articles. They should clearly state the clinical or scientific significance of the article and include the important points discussed in the article. It should be limited to approximately 100 words, typed in italics, and be the second page of the double spaced submission. A short sample is provided below:

ABSTRACT: This article is designed to improve the flow of articles. It should not exceed 100 words.

HEADS AND SUBHEADS

Use of heads and subheads should be minimized. A subhead should never follow a head without intervening text. No more than two levels of heads and subhead should be used. First order heads should be flush left with all capital letters. Second order heads, or subheads, should be typed in italics with only the initial letter in each significant word capitalized. Samples are provided below:

MAJOR HEAD SAMPLE

Subhead or Second Order Heading Sample

REFERENCES

All articles require references to establish professional merit. They should be identified in the text by sequential Arabic superscript numerals in the order they appear in the text. The references should be typed in double-space format at the end of the text under the heading References. The format and information required for the reference will vary depending of the reference source.

Journal Articles

References for journal articles are to be made in the following format:

Hughes WL. Reconstruction of the eyelid. AM j Ophthalmol 1945; 28:1203-11

Chapters in a Book

References for a chapter in a book are to be made in the following format:

Baylis H, Shore N, Correction of problems of the anophthalmic socket. In: McCord CD Jr., ed. Oculoplastic Surgery, New York: Raven Press, 1961

Books

References to a book are to be made in the following format:

Callahan A. Reconstructive Surgery of the Eyelids and Ocular Adnexa, Birmingham, Al: Aesculapius Publishing Company, 1966: 19-23

Note: List all authors when 6 or fewer; when seven or more list first three and add et al.

TABLES

Tables should be single-spaced throughout. They should be numbered according to their order of mention in the text. Each table should be submitted on a separate page at the end of the article. Omit horizontal and vertical lines. A concise heading should be supplied as the title. Tables should be self-explanatory and not duplicate the text. Any footnotes to the table should accompany the table. Any non-standard abbreviations should be explained in the footnotes.

ILLUSTRATIONS

Illustrations (two glossy black and white sets, unmounted) should be submitted with the manuscript. They should have a label attached to the back (after the label has been filled out) providing the number of the order of their mention in the text, with an arrow pointing to the top, and the short title of the article. Writing directly on the back of the photo may seep through or cause impressions that are visible on the front. Slides and color prints should be converted to black and white prints prior to submission. Remember, illustrations can be no better than the originals, and conversions from other formats (color or slide) should be carefully inspected by the author to ensure proper reproduction and contrast. Illustrations will not be returned unless specifically requested by the author.

Legends

Legends should be typed single-spaced on a separate sheet of paper at the end of the article. If an illustration is taken from previously published material, permission must be obtained from the copyright holder by the author, and the legend must credit the original source.

Screens and Digital Files

Do not include screened tones on your drawings, as we are unable to rescan and change the size to fit our design without causing patterns to appear in the tones. We prefer not to work with digital files for illustrations or photos. These can present technical problems depending on the author's software. On occasion, we have been unable to open the files and on other occasions, we have been unable to change the size of the artwork as required.

PERMISSIONS

It is the author’s responsibility to obtain written permission, and retain on file that permission, for use of all material protected by copyright. This includes, but is not limited to: text, illustrations, tables, and photographs. The author is also responsible for obtaining and maintaining on file, releases for photographic subjects in photographs used.

AUTHOR’S RELATIONSHIP WITH COMMERCIAL PRODUCTS

Authors may not directly or indirectly advertise products in their articles in which they have a financial or family connection, unless the relationship is clearly stated in the article and approved by the Publisher and the American Society of Ocularists. Product trade names used must be accurate and be followed by ™ or ® as appropriate. Manufacturer information should follow in parenthesis.

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