College of Ocularistry Intern Requirements

 

Required Credits:

To obtain a diploma, an Intern of the American Society of Ocularists (ASO) College of Ocularistry (COO) must obtain the following credits, from the following categories:

750 required credits:
200 -- 600 level courses
200 -- 700 level
200 – ELE, Experience Level Exams (4)
110 -- 900 level or other 
  40 – Lecture Workshop (Includes three lectures and one written article)

Regarding the Experience Level Exams (ELE):

A series of 4 “Experience Level Exams” are used by the COO to assess the knowledge gained by Interns. Passing these exams is a requirement for graduation. Interns are eligible to take their first, and subsequent ELE’s based on the pathway in which they are enrolled, and their estimated graduation date. Exam Levels I, II and III are offered at every conference. Required, is a minimum of 12 months between the taking of each ELE exam for Supervised Interns and 19 months for Unsupervised Interns*. The only exception is if a student requires a retake, in which case this can be taken at the next available opportunity.

ELE IV is a final practical exam. It is not necessary to wait 12-19 months before taking ELE IV. You can request your ELE IV package six months after successful completion of ELE III.

*Based on previous experience Unsupervised Interns may have shorter testing requirement than 19 months.

Regarding the Workshop Lecture:

During the course of their education, Interns are required to present three oral presentations, all on topics related to the field of ocularistry. The oral presentations must be between three and five minutes in length and are presented during ASO COO Conferences.

Regarding the Written Article: 

During the course of their education, students are required to write a short professional-quality article.  The subject of the article must pertain to ocularistry.  The requirements for the article are as follows:

  • 1.       The author must follow the submission guidelines posted by the Journal of Ophthalmic Prosthetics and listed below.
  • 2.       Length of article:  600 words minimum.
  • 3.       Figures:  at least two photographs or other illustrations.
  • 4.       References:  at least three references properly cited within the body of the article.

Please submit articles at least 30 days prior to an ASO conference to receive credit for that conference.  Send articles by email attachment (preferred) or as a hard copy to:

American Society of Ocularists

1 Ridge Court, Placitas, NM  87043

(888) 508-5182 phone • (888) 519-4088 fax

Email:  tina@ocularist.org


Submission Guidelines of the Journal of Ophthalmic Prosthetics

Students should adhere strictly to the following guidelines for specific reasons:

  • ·         Adherence ensures uniformity, and uniformity underscores a professional look
  • ·         Uniformity hastens the process of editing your submission.
  • ·         Uniformity hastens the publication and delivery of your submission to readers.
  • ·         Uniformity decreases the occurrence of unfortunate mistakes.

A checklist is provided to keep your submission congruent with these guidelines

AUTHOR CHECKLIST

Basic Article Attributes

*Article contains clinical or research information for professionals who treat patients who have eye loss. The primary interest is ocularistry, i.e., the science, art, and craft of making artificial eyes OR concerns a topic of ophthalmic plastic surgery, patient counseling, anaplastology, optics, and current or historic information about techniques, materials, and procedures with clinical application to ocularistry.

* Article is original and has not been previously published. Note: Previously published materials may be considered if they contain valuable information and are not encumbered by extensive copyright permissions.

* Article type is scientific (new developments, new materials), clinical (description of technical procedures), professional (timely topics of interest to the ocularist), or a literature review (historical development of ophthalmic prosthetics or related areas).

* Article pages are formatted as double-spaced, have 1-inch margins all around, and are numbered consecutively. The type/font is 12-point Times New Roman.

* Article is submitted as a Word document.

* Images (drawings, artwork and photographs) are submitted in separate files, away from the Word document.  Most any format may be used, but jpeg, tif, png are suggested.  See additional detail on page 3 below.

* Article was prepared on a PC or Mac platform, using standard word-processing software, and is accompanied by a PDF file containing the complete manuscript (including placement of text, tables, and figures).

* Article has an abstract.

* Article has minimal use of headings. There are no more than two levels of heads. Heads and subheads are followed by a minimum of two complete sentences. Text-heading style follows these examples: Major Head and Subhead (Second-Level Heading).

* List in text are bulleted (if listing a number of products, etc.) or have Roman numerals (if listing a sequence of steps in a process).

Title Page

Title page contains ONLY the article title; the full name of each author (limited to five names); the degrees, title, department, and institution for each author; a shortened version of the article title to be used as a running head; several key words; and the full name, address, and contact numbers/email/website of the corresponding author. An example is provided:

Sample Title: A Look at the Evolution of Ocularistry in Australia During 30 Years

John Doe, MD, PhD

Department of Ophthalmology

University of Toronto

Toronto, Canada

Jane Doe, BCO, BADO     

Artificial Eye Associates

New Orleans, Louisiana

Correspondence to:

John Doe, MD, PhD

Department of Ophthalmology

123 Toronto St.

University of Toronto

Toronto, Canada BX5 LP7

www.torontovision.com

johndoe.torontovision@gmail.org

Phone: 801-444-5954

Fax: 801-444-5955

Key words:

History, ocularistry, challenge, Australia, development

* Tables are single-spaced throughout and numbered consecutively according to their appearance in the text. Each table is on a separate page at the end of the article. Horizontal and vertical lines are omitted. Each table has a concise heading at the top of the table. Each table is self-explanatory and does not simply describe the text. Footnotes accompany the table. All nonstandard abbreviations are listed and spelled out in the tables.

* Figures are submitted with the manuscript as a separate digital file. Note: Printed figures reflect the quality of the original figures—no better and no worse. Conversions from other formats (e.g., color or slide) have been inspected carefully by the author prior to submission. Figures will not be returned unless specifically requested by the author in writing.

* Figure captions, typed single-spaced, appear on a separate page at the end of the article.

* Drawings (artwork): Screened tones do not appear on any drawings: Any drawings are provided as .tif or .jpeg files set at 300dpi for a 7-inch width.

* Photographs (halftones) are provided as .tif or .jpeg files set at 300dpi for a 7-inch width.

  • ·         Scan minimum 300dpi for a 7-inch width.        
  • ·         Use gray scale line art with dot patterns
  • ·         Save as .tif or .jpeg.              
  • ·         Name file with leads author’s last name, followed by the figure no., numbering each figure in the order it will appear in the text, and ending with the file-extension type (.tif or .jpeg) [ex. The last figure in a file lead authored by Jim Jones will read “Jones1.tif.”  
  • ·         If line art is being submitted,  it should ideally be created in Adobe or Photoshop.
depending on the author’s software. Sometimes we have been unable to open the files; other times we have been unable to resize the artwork properly. Please follow these standards to minimize problems:

* Authors have not directly or indirectly advertised products in which they have a financial or family interest unless the relationship is clearly stated in the article and approved in writing by the American Society of Ocularists. Product trade names are accurate and are followed by a trademark ™ or copyright symbol © as appropriate. The city and state of the manufacturer follows in parentheses.

References

In-text citations

* In-text reference citations are formatted as follows:

• Represented by superscript Arabic numerals.

• Placed after periods and commas but before colons and semi-colons.

• Numbered in the order in which they appear in the text (i.e., numerical order).

Reference list

* Reference list is attached as a separate page at the end of the article and is styled as follows:

            • References are in numerical order in accordance with the in-text reference citations.

            • If a reference is cited multiple times, the same number is used throughout the article.

            • There are no duplicate entries in the reference list.

Hughs WL. Reconstruction of the eyelid. Am J Ophthalmol. 1945; 28:1203-1211.

Book chapter

Baylis H, Shore N. Correction of problems of the anophthalmic socket. In: McCord CD Jr, ed. Oculoplastic Surgery. New York, NY: Raven Press; 1961:104-117.

Entire book

Callahan A. Reconstruction of the Eyelid and Ocular Adnexa. Birmingham, AL: Aesculapius Publishing Company; 1966:95-103. 

Any reference on the Internet

Follow the above examples and add the following text at the end of the reference: “Available at: (URL). Accessed: (latest date site was accessed).  

            • References are formatted according to the examples shown in the box below:

PLEASE REFER TO THE AMA MANUAL OF STYLE 10TH ED. FOR FURTHER REFERENCING AND FORMATTING GUIDELINES.



                                           

 

 


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